T`s & C`s
Nursery Photography Terms & Conditions
Little Pickles Photography
Last updated: 10/10/25
1. Introduction
These Terms & Conditions govern the provision of photography services by [Your Business Name] (“the Photographer”, “we”, “us”, “our”) to nurseries, early years settings, parents and guardians.
By booking or purchasing photography services, you agree to the following terms.
2. Booking & Agreement with Nurseries
Photography sessions are arranged directly with the nursery or early years setting under a separate service agreement.
The nursery is responsible for:
Obtaining appropriate parental consent
Ensuring children are permitted to be photographed
Providing accurate class/group information where required
We reserve the right to refuse photography of any child where appropriate consent has not been obtained.
3. Parental Consent
No child will be photographed without consent provided by a parent or legal guardian through the nursery’s established consent process.
Parents may withdraw consent at any time by contacting: [Your Email Address]
Withdrawal of consent will apply to future processing and does not affect completed orders.
4. Image Editing & Use of Technology (Including AI)
All photographs are professionally edited to ensure high quality and consistency.
Editing may include:
Exposure and colour correction
Cropping and alignment
Background refinement
Minor retouching
We may use industry-standard software and secure cloud-based processing tools, including AI-assisted editing technology, strictly for enhancement purposes.
Images are:
Processed solely to deliver the photography service
Not used for advertising without separate explicit consent
Not sold, licensed, or shared for third-party marketing
Not used for AI model training by us
Any third-party service providers used act as data processors and are required to comply with UK GDPR and implement appropriate security safeguards.
5. Data Protection & GDPR Compliance
We are committed to protecting children’s personal data and operate in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
5.1 What Data We Process
Photographic images
Child’s first name (if required for ordering)
Parent contact details (where provided for order fulfilment)
5.2 Lawful Basis for Processing
Processing is based on:
Parental consent
Contractual necessity (fulfilment of photography orders)
5.3 Data Security
Images are:
Stored securely
Accessible only to authorised personnel
Protected using password-protected systems and secure platforms
5.4 Data Retention
Unless otherwise agreed:
Unordered images are retained for up to 12 months
Ordered images may be retained for accounting and record purposes for up to 6 years (as required by UK tax law)
Images are securely deleted after retention periods expire.
6. Proofing & Orders
Proofs are provided via secure online gallery or printed proof system.
Parents are responsible for:
Reviewing images within the ordering window
Ensuring order details are correct at time of submission
Orders cannot be amended once submitted to print.
7. Payments
All orders must be paid in full prior to production unless otherwise agreed.
We reserve the right to:
Cancel unpaid orders
Refuse service where payment disputes arise
8. Refunds & Reprints
Due to the personalised nature of photography products, refunds are not provided unless:
Products are faulty
An error has been made in printing or production
Claims must be made within 7 days of receipt.
9. Use of Images for Marketing
We will never use a child’s photograph for:
Website display
Social media
Promotional materials
without separate, explicit, written parental consent.
Where consent is granted, it may be withdrawn at any time.
10. Limitation of Liability
While every care is taken in capturing and processing images:
We cannot guarantee specific poses, expressions, or cooperation from young children.
In the unlikely event of equipment failure, data loss, or circumstances beyond our control, liability is limited to a refund of fees paid.
11. Nursery Responsibilities
The nursery agrees to:
Confirm appropriate parental consent
Provide suitable space and time allocation
Ensure children are supervised at all times
We are not responsible for behaviour, preparation, or clothing of children during sessions.
12. Intellectual Property
All images remain the copyright of [Your Business Name] under the Copyright, Designs and Patents Act 1988.
Purchased images are licensed to parents for:
Personal use
Printing and sharing with family
Images may not be:
Sold
Entered into commercial competitions
Used for business purposes
without written permission.
13. Complaints
Any concerns should be directed to:
Victoria Tyler - Little pickles Photography
We aim to respond within 5 working days.
14. Changes to These Terms
We reserve the right to update these Terms & Conditions at any time. The current version will always be available on our website.